U.S. Government Standard General Ledger Board and Issues Resolution Committee Meeting Minutes
May 30, 2002
Summary of Outstanding Issues:
Judy Yuran (FMS) opened the meeting and introductions were made. Judy explained that the meeting would focus on changes to the 2002 and 2003 crosswalks. Handouts were provided as listed below. The draft 2002 and 2003 crosswalks were not sent as Email attachments to the meeting agenda because of the past difficulty in transmitting and receiving the large Excel files.
Meeting handouts
Draft USSGL TFM Section III Modifications – IRC Presentation 5/30/02
Draft Summary of Changes for Section IV FACTS II and Section V Budget Program and Financing (P & F) Schedule
FACTS II – Attribute Definition Report (excerpt pages)
Draft Fiscal 2003 USSGL Account Attributes Required for FACTS II Reporting of Detailed Financial Information – IRC Presentation 5/30/02
Draft Budget Program and Financing (P & F) Schedule Prior Year Actual Column for Fiscal 2002 Reporting – Draft IRC 5-30-02
Draft FMS 2108: Yearend Closing Statement for Fiscal 2002 Reporting with attached Summary of Changes for Section V – Fiscal 2002 FMS 2108
Draft FMS 2108: Yearend Closing Statement for Fiscal 2003 Reporting with attached Summary of Changes for Section V – Fiscal 2003 FMS 2108
Draft SF133:Report on Budget Execution and Budgetary Resources/1 for Fiscal 2002 Reporting
Draft SF133:Report on Budget Execution and Budgetary Resources/1 for Fiscal 2003 Reporting
Draft Statement of Financing for Fiscal 2002 Reporting
Draft Statement of Financing for Fiscal 2003 Reporting
Draft Statement of Custodial Activity for Fiscal 2002 Reporting
Draft Statement of Custodial Activity for Fiscal 2003 Reporting
Karen Metler (FMS) started the morning’s presentations. Karen provided the FACTS II – Attribute Definition Report (excerpt pages) but did not review each of the minor changes. Call Karen if you have questions about the changes. Karen then reviewed the FACTS II Attribute Table for FY 2003 while pointing out that the lightly shaded portions of the document highlight areas of change. Karen also showed how the Draft Summary of changes for Section IV FACTS II handout specifies the changes made by account number. Account title changes, new accounts and deleted accounts approved at the February 14, 2002 and May 23, 2002 USSGL Board meetings were consequently changed in the appropriate crosswalks. In addition the following changes were made: 1) The Def/Indef column was moved and is now the last column on the crosswalk, 2) the domain values of Y for Authority Type and BEA Category for account 4152 were deleted since that information is unnecessary for Prior Year Balance data, 3) TAFS Status domain value was changed from U to U/E for account 4176 since prior year balances can be transferred from expired accounts, and 4) the domain value of Y was added for Authority Type to account 4397 since more than one type of authority can be reported in this account.
Karen then reviewed the 2002 Budget Program and Financing (P & F) Schedule crosswalk. She stated that any comments received from previous drafts had been incorporated but that very little changed since the previous draft presented at the 4/25/02 IRC meeting. Teresa Tancre, OMB asked if the upcoming Circular A-11 changes would be incorporated into this release of the crosswalks. After some discussion, Judy decided that the USSGL could make the pertinent changes since OMB was confident that, when released, the final Circular A-11 would support the changes.
The handout titled Draft USSGL TFM Section III Modifications (IRC Presentation 5/30/02) was then reviewed (this handout was also provided as an Email attachment to the meeting notice). Shading and strikeouts indicate changes. Karen specifically pointed out that the comment field was changed in several transactions to clearly specify that special funds may record USSGL accounts in the 3100 series for other than appropriations received. She also highlighted changes to transactions A264 and A266. The exchange portions of these transactions were added as new transactions C1XX and B1XX. Actual numbers will be assigned to these transactions and will be incorporated into the comment fields for transactions A264 and A266.
Toni Clark (FMS) reviewed handouts for the Fiscal 2002 and Fiscal 2003 FMS 2108 – Yearend Closing Statement. The Title Names (fourth column of the crosswalk) for each of the Column Numbers (first column of the crosswalk) are modified to agree with those shown on the FMS 2108 for both the Fiscal 2002 and Fiscal 2003 crosswalks. Account title changes, new accounts and deleted accounts approved at the February 14, 2002 and May 29, 2002 USSGL Board meetings were consequently changed in the appropriate crosswalks. In addition, titles were corrected for accounts 4801, 4831, 4871 and 4881 in Column 9 and accounts 4901, 4931, 4971, and 4981 in Column 10 for the Fiscal 2002 crosswalk. Toni also mentioned that due to the merger of definite and indefinite accounts, a system supplied domain value is now required for the Def/Indef Flag for accounts 4131 and 4141 for the Fiscal 2003 crosswalk.
Ava Cox (FMS) reviewed the Fiscal 2002 and Fiscal 2003 crosswalks for SF 133: Report on Budget Execution and Budgetary Resources. Bolded titles indicate changes. Account title changes, new accounts and deleted accounts approved at the February 14, 2002 and May 29, 2002 USSGL Board meetings were consequently changed in the appropriate crosswalks. Also, two lines containing information that is identical except for one domain value were consolidated to one line and the domain values are now shown as "value/value" in the appropriate attribute column. In addition, the Fiscal 2002 crosswalk for line 7 was changed. The calculation was modified to include line 3E instead of line 3. This agrees with the OMB Form and Content which added line 3E as a subtotal line. Of specific note for FY 2003, is the change to line 1E, account 4119 where the domain value "L" was added for an Authority Type attribute.
Melinda Pope (FMS) reviewed the Draft Statement of Financing for FY 2002 and FY 2003. Light shading and strikeouts indicate changes. Account title changes, new accounts and deleted accounts approved at the February 14, 2002 and May 29, 2002 USSGL Board meetings were consequently changed in the appropriate crosswalks. Melinda pointed out the Fiscal 2002 crosswalk had accounts 5100, 5109, 5200, and 5209 added to line 14B. These accounts were added since they were included in line 4 and could potentially contain non-exchange amounts that would need to be deducted on this line to properly determine net cost. Non-exchange amounts belong on the Statement of Changes in Net Position. Also, for Fiscal 2002 accounts 7110 and 7210 were moved from line 27 to line 26.
Bruce Henshel (DoC) asked why account 7400 was on line 16. Veronica Kitchen (FMS) explained that prior-period adjustments are not part of Net Cost and therefore must be deducted to reconcile on the Statement of Financing.
Judy asked the IRC representatives if anyone had yet been able to automate the Statement of Financing. Bruce indicated this would be very difficult because of the data required on the statement. Joe McAndrew (Treas) stated that if you can’t automate it, then it will be a roadblock to getting a quick turn-around-time of the Financial Statements. Judy also asked if the present USSGL crosswalks were useful and the consensus was that they definitely are. Judy stated that the USSGL staff would be presenting a USSGL solution to tracking purchase data in July. Judy also requested that all agencies think about other viable USSGL solutions that could be instituted to relieve the manual processes involved in preparing the Statement of Financing and therefore produce the statement more quickly. Judy emphasized that agency input is essential to developing an efficient and workable solution.
Judy stated the Statement of Net Cost was not reviewed because of discussions presently underway concerning the Costs Section and the Federal/Non-federal breakdown. The FACTSI attributes for Federal/Non-federal are for Trading Partners and are used for consolidation of the government-wide statements. Further discussion with OMB’s Office of Federal Financial Management Staff about interpretation of the OMB Form and Content may result in changes to the Statement of Net Cost crosswalks.
Christine Chang (FMS) reviewed the Draft Statements of Custodial Activity for Fiscal 2002 and 2003 reporting. Christine amended the Statement line titles to agree with OMB Form and Content, but otherwise no changes were made to these crosswalks.
Judy stated updated crosswalks for the Statement of Net Cost, Statement of Net Position and Balance Sheet would be forthcoming along with the FACTS I Attribute Table. Judy also mentioned that the USSGL staff is attempting to provide more consistency in the Attribute Titles.
Judy announced that additional work is being completed on the "Balancing Federal and Non-Federal Trial Balances" project. A new scenario, using the option presented earlier in May, will include closing entries after each transaction. This scenario might help present the proposal more clearly.
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