U.S. Government Standard General Ledger Board and
Issues Resolution Committee Meeting Minutes

May 15, 2003

GENERAL ITEMS

Judy Yuran (FMS) opened the meeting and noted that the proposed changes to OMB Circular No. A-11 are being reviewed by the budget representatives in the agencies. The USSGL board meeting will be held next Thursday, May 22, 2003. Gary Ward (FMS) will discuss the agency closing package and Jeff Hoge (FMS) will discuss FACTS I and FACTS II.

The agenda for this meeting includes a review of the scenarios on the Transfer of Spending Authority from Offsetting Collections with Obligations, the scenario Transfer of Receivables of Invested Balances, and a review of the voting ballot for the USSGL board meeting next week.

HANDOUTS

• Transfer of Spending Authority from Offsetting Collections with Obligations - Transfer Out Entity
• Transfer of Spending Authority from Offsetting Collections with Obligations - Transfer In Entity
• Transfer of Spending Authority from Offsetting Collections with Obligations - Transfer In Entity - Completion
• Transfer of Receivables of Invested Balances - Transfer Out Entity

AGENDA ITEMS

Overview:

The scenarios discussed today on the Transfer of Spending Authority from Offsetting Collections without Obligations were developed to assist the Department of Homeland Security (DHS). However, these transactions provide useful guidance to other agencies affected by a reorganization. The scenarios describe various types of non-expenditure transfers that occur when both obligated and unobligated balances (current-year or prior-year) are transferred from one Treasury Appropriation Fund Symbol (TAFS) to another TAFS. OMB Circular No. A-11, Section 20.4j explains budgetary reporting of such transfers and describes the basic types of transfers as being either expenditure or non-expenditure.

Kathy Winchester (FMS) gave an overview of each scenario; in addition, she noted that outlays occurring prior to the transfer remain with the original entity and are not transferred.

To facilitate budgetary accounting for FY 2003, domain values "K" and "T" were added in FACTS II to the Authority Type Attribute. The portion of USSGL accounts that are not transferred should be designated by inserting a "K" for the domain value in the Authority Type Attribute. The portion of USSGL accounts that are transferred are designated by a "T" for the domain value in the Authority Type Attribute. The "K" and "T" domain values will be valid for FY 2003 reporting only. New USSGL accounts have been created for the FY 2004 reporting period and will be presented at next week's Board meeting.

Judy discussed the scenario on the Transfer of Receivables of Invested Balances - Transfer Out Entity. She noted that these transactions apply only to agencies with 8000 series trust funds or 5000 series special funds that have the authority to invest in securities, and to agencies that receive transfers of funds appropriated from trust and special funds. The transfers of receivable balances will be reported on line 1. Budgetary Resources of the SF 133.

Judy noted that it is sometimes necessary to assign USSGL accounts to a single agency, for example, The Treasury Department, which may have very specific reporting needs. The transactions in question would apply only to that agency and would not need to be programmed into all agency accounting systems. This account information is currently shared only with the agency and the systems personnel to which they report. Judy indicated that this information could be shared with the IRC if the group so chooses.

Gwen Ferrell (FMS) discussed the voting ballot to be presented at the Board meeting next week. Gwen noted that all information had been previously presented, discussed, and agreed upon. However, a suggestion was made to modify the title (?) of USSGL accounts 7111 and 7112 to include the words "disposition of." All agreed to the change.

Also, a suggestion was made to further define USSGL account 5310 Interest Revenue to indicate that it does not include interest revenue on investments and interest revenue on borrowings. After the meeting, the account title and definition were reviewed and a decision was made to include the word "other" in the title.

ATTENDEES

Judy Yuran, FMS/USSGL
Marilyn Evans, FMS/USSGL
Andrea Cherry, FMS
Melinda Pope, FMS/USSGL
Karl Foltz, FMS/USSGL
Christine Chang, FMS/USSGL
Kathy Winchester, FMS/USSGL
Gwen Ferrell, FMS/USSGL
Tricia Slaboda, FMS/USSGL
Toni Clark, FMS/USSGL
Shariece Budd, FMS/USSGL
Michael Hourihan, FMS/USSGL
Thurman Solomon, FMS/Agency Services
Barbara Harbell, DOE
Eileen Parlow, DOD
Kristina Rennekamp, DOI
Veronica Freeman, DOL
Janet McLean, VA
Traci Carroll, HUD
Kellice Chance, HHS
Gene Kim, NSF
Teresa Tancre, OMB
Christine Kent, DOT
Joe Sorbera, Export-Import Bank
Eileen Angle, State
Greg Teets, DHS/FEMA
Mark Staley, DHS/FEMA
Earl Barnes, GSA
Suzanne Martinez, GSA
Sandra Nash, GSA
Dana James, OMB
Kotora Padgett, DOJ
Kisha Bush, NRC