U.S. Government Standard General Ledger Issues Resolution Committee (IRC) Meeting Minutes
May 11, 2006
Melinda Pope (FMS) opened the meeting by stating that we will review issues that will be brought to the Board next week. Introductions were made.
Gwen Marshman (FMS) reviewed the advance and prepayment change proposals to USSGL accounts 1410, "Advances," 1450, "Prepayments," 2310, "Advances From Others," and 2320, "Deferred Credits." The IRC had previously discussed these changes at the February 2, 2006, meeting and decided a review and comment period would be advantageous. As a result of the comments received, the final changes were made. Michele Crisman (FMS) provided USSGL transactions that include USSGL accounts 2310, 2320, and 4222, "Unfilled Customer Orders With Advance" and the related budgetary/proprietary tie-points, specifically as they relate to USSGL account 2320, "Deferred Credits." She wanted to inform the IRC that, if USSGL account 2320 is deleted, tie-point #6 will no longer be valid.
Gwen then presented the current USSGL Chart of Accounts that displays "either" as the normal balance. Accounting systems require a debit or credit designation for normal balance. To follow that logic, the USSGL accounts that currently display an "either" balance will be redesignated to a normal balance of a debit or credit based on the current designation in FACTS I and FACTS II. In addition, the following sentence will be added to the account definitions: "Although the normal balance for this account is (debit/credit), it is acceptable in certain instances for this account to have a (debit/credit) balance." This change will be effective for fiscal 2006. Joe McAndrew (Main Treasury) mentioned that the Intragovernmental Reporting and Analysis System (IRAS) uses the USSGL either balances in the abnormal balance logic with plus (+) and minus (-). Judy Yuran (FMS) will contact Faye McCreary (FMS) to discuss the impact this change may have on IRAS.
Keith Mertz (FMS) reviewed the handout for proposed changes to USSGL accounts 2190, "Other Accrued Liabilities" and 2990, "Other Liabilities." The discussion resulted in changes to the titles of 2190 to "Other Liabilities With Related Budgetary Obligations" and 2990 "Other Liabilities Without Current Budgetary Obligations." These changes are being made to distinguish between other liabilities that have related budgetary obligations and those that do not. David Surti (USDA) said this would make the budgetary/proprietary tie-point #3 easier to complete. Keith will follow up today's discussion with an e-mail to the IRC with the final changes and related USSGL transactions. These changes will be on the Board Voting Ballot effective fiscal 2007.
Judy mentioned that the proposal for the miscellaneous receipts project that was discussed at a previous IRC meeting will not be included in this Board/Ballot. There are too many issues that have yet to be resolved. She mentioned that if an agency's two-digit code is in front of the fund symbol, it should be reporting the receipt.
Judy also mentioned that changes to the USSGL crosswalks to external reports will be presented to the IRC once the OMB Circular No. A-136 has been revised and released.
Gwen reviewed the Draft USSGL Board Ballot #06-01 with the amendments to proposed USSGL accounts 8101, "Partial Authority Cancellation" and 8102, "Offset for Partial Authority Cancellation."
Judy Yuran, FMS