U.S. Government Standard General Ledger Board and Issues Resolution Committee Meeting Minutes

April 21, 2005

GENERAL ITEMS

Judy Yuran (FMS)opened the meeting by stating that Melinda Pope (FMS) will discuss a change in the definition of Fund Balance With Treasury (FBWT) and Karen Metler (FMS) will discuss a scenario concerning Limitations on Administrative Expenses (LAE). Judy also let the group know that a completed draft of revisions to the OMB Form and Content document has been submitted and is out to committee members for final comment. Most changes to the Form and Content document are effective for fiscal year 2006, but some will affect 2005 reporting.

HANDOUTS

• Revision to Fund Balance With Treasury as it relates to Continuing Resolutions
  
  
• Proposal for Changes to USSGL Account Definitions and Accounting Transactions Pertaining to Special and Trust Funds That Receive Direct General Fund Appropriations
  
  
• Program Management, HHS and Limitation on Administrative Expenses (LAE), SSA - Recording Transactions with Funding Source Accounts
  
  
• Draft Scenario - Adjustments to Allocation Amounts for Program Management and LAE

AGENDA ITEMS

Melinda discussed proposed revisions to Fund Balance With Treasury related to Continuing Resolutions highlighted in the handout. She noted that USSGL account 1010 is not increased without a warrant and that the new OMB Form and Content Document will state that it is permissible to have a negative balance in USSGL account 1010 while under a continuing resolution. Melinda said there will also be a Treasury Bulletin out in the next few weeks stating this.

Karen discussed the handout for proposed changes to USSGL account definitions and accounting transactions pertaining to special and trust funds that receive direct General Fund appropriations. She stated that trust and special funds do not typically receive General Fund appropriations, but there are some exceptions requiring these changes to be made. Proposed changes to the account definitions will be effective for fiscal year 2006. The IRC members agreed that it would be best to add the following statement at the end of the definitions for accounts 3100, 3101, 3102, and 3103: "However, special funds and trust funds that receive direct appropriations should use this account."

Karen also discussed a handout and a scenario pertaining to limitations on administrative expenses (LAE). The focus in going over the scenario was on transaction number 4 on page 32 of the scenario. This is the transaction that demonstrates the use of new USSGL account 4193, "Adjustment for Change in Allocation of Budgetary Resources." A representative from the Social Security Administration asked if this account could be used for current-year adjustments as well as prior-year adjustments. Karen stated that she thought the account should only be used for prior-year adjustments but would verify with OMB. The new USSGL 4193 is effective for fiscal year 2006, but available for early implementation in fiscal year 2005.

CLOSING REMARKS

Judy Yuran closed the meeting by asking for comments and stating that feeder accounts are going away so there will be a discussion of mixed funding at next week's IRC meeting on April 28, 2005.

ATTENDEES: