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U.S. Government Standard General Ledger Issues Resolution Committee (IRC) Meeting Minutes

June 4, 2009

GENERAL ITEMS:

The meeting was held at the Government Accountability Office, 441 G Street, NW., Room 7B15 (the Campbell Room), Washington, DC.

Kathy Winchester (FMS) opened the meeting with introductions and noted that discussions would begin with changes to the reclassified statement crosswalks for the fiscal 2009 Closing Package.

HANDOUTS:

  • General Fund Expenditure Trial Balance Tie-Points - Draft, dated June 4, 2009

  • Draft USSGL by Fund Type, dated June 4, 2009

  • General Fund Supplemental Expenditure Trial Balance Tie-Points - Draft, dated June 4, 2009

  • USSGL Crosswalk - Budget Program and Financing (P&F) Schedule Prior Year Actual Column for Fiscal 2009 Reporting, dated June 4, 2009

  • Facts II Attribute Definition Report, dated June 4, 2009

  • Section IV, FACTS II Footnotes and Additional Information, dated June 4, 2009

  • USSGL Crosswalk - Reclassified Statement of Changes in Net Position for the Closing Package for Fiscal 2009 Reporting, dated June 4, 2009

  • USSGL Crosswalk - Reclassified Statement of Net Cost for the Closing Package for Fiscal 2009 Reporting, dated June 4, 2009

  • USSGL Crosswalk - SF 133: Report on Budget Execution and Budgetary Resources and Statement of Budgetary Resources/2 for Fiscal 2009 Reporting, dated June 4, 2009

  • U.S. Government Standard General Ledger Summary of Changes - Budgetary Crosswalks and Tables, dated June 4, 2009

AGENDA ITEMS:

Karl Foltz (FMS) said the two additional USSGL account changes to the USSGL Crosswalk - Reclassified Statement of Net Cost for the Closing Package for Fiscal 2009 Reporting were the result of Multiline Project /GFRS changes. The first change moved USSGL account 6320N, "Interest Expense on Securities," from line 2, Non-Federal Gross Cost, to line 3, Interest on Debt Held by the Public. The second change was the addition of USSGL account 7500, "Distribution of Income-Dividend," to line 5.7, Other Expenses (without reciprocals). The group had no questions or comments.

Edwin Walker (FMS) reviewed the changes to the USSGL Crosswalk - Reclassified Statement of Changes in Net Position for the Closing Package for Fiscal 2009 Reporting. The group had no questions or comments.

Kathy reviewed changes to the USSGL Crosswalk - SF 133: Report on Budget Execution and Budgetary Resources and Statement of Budgetary Resources for Fiscal 2009 Reporting. The group had no questions or comments.

Sherry Pontell (FMS) noted that the domain value "D" was added to the SF 133 line 2B, Anticipated.

Melinda Pope (FMS) reviewed the changes to the USSGL Crosswalk - Budget Program and Financing (P&F) Schedule Prior Year Actual Column for Fiscal 2009. The group agreed without further discussion to all the changes reflected on the USSGL crosswalk.

Kathy said the Treasury Financial Manual (TFM) would be published in June 2009. When the OMB Circular No. A-136, "Financial Reporting Requirements," is issued, the USSGL staff will update the USSGL TFM with all the changes.

Gwen Marshman (FMS) said the USSGL staff will update the USSGL Summary of Changes on the USSGL Web site tomorrow, and it will reflect all the footnote changes.

Michele Crisman (FMS) stated that footnote number 3, which relates to prior-year adjustments on the FACTS II Attribute Table, has been deleted. She also discussed the tie-points related to the General Fund Expenditure Trial Balance Tie-Points - Draft. She noted that many new accounts were added this year as a result of the Multiline Project. Leon Fleischer (SBA) and Kim Klein (DOE) noted that USSGL loan accounts may not apply to the General Fund TAFS. The group agreed with them and all loan accounts were deleted from the workbook. The following changes were made to the Draft USSGL by Fund Type handout:

Accounts deleted:

  • 1341, "Interest Receivable-Loans";

  • 1345, "Allowance for Loss on Interest Receivable-Loans";

  • 1361, "Penalties and Fines Receivable-Loans";

  • 1365, "Allowance for Loss on Penalties and Fines Receivable-Loans";

  • 1371, "Administrative Fees Receivable-Loans";

  • 1375, "Allowance for Loss on Administrative Fees Receivable-Loans";

  • 2511, "Capitalized Loan Interest Payable-Non-Credit Reform";

  • 5791, "Adjustment to Financing Sources-Downward Reestimate or Negative Subsidy";

  • 5792, "Financing Sources To Be Transferred Out-Contingent Liability";

    AND

  • 5795,"Seigniorage." This account will be deleted from the workbook.

Other change:

  • 2191, "Employee Health Care Liability Incurred But Not Reported." This account will be added to section 3. Unpaid Expended Authority = Accounts Payable.

Michele said that she will update the tie-points workbook and the USSGL Web site.

Kathy noted that the GFRS development group will soon have a data callout to the agencies regarding fiduciary reporting. They will ask the agencies the Treasury Appropriation Fund Symbols (TAFS) that plan to report fiduciary activity for fiscal 2009 reporting.

CLOSING REMARKS:

Kathy closed the meeting and noted that next week the entire meeting would be a discussion on the realignment of the SF 133. She then asked the agency representatives if they had any USSGL-related issues to discuss.

Bruce Henshel (Commerce) requested that the normal balances assigned to USSGL account 4590,"Apportionments-Anticipated Resources-Programs Subject to Apportionment," and USSGL account 4690, "Anticipated Resources-Programs Exempt from Apportionment," be changed to both a debit or a credit. Bruce noted that his request was made because anticipated transfers out by his agency can change the balance from a credit to a debit. It was recognized that it is valid for these accounts to have a either a debit or credit balance, but that it is the USSGL policy to assign only one as the normal balance. After some discussion, Teresa Tancre (OMB) stated that she would not favor changing the normal balance designation to reflect a debit. The group agreed with her and the discussion was closed.

ATTENDEES:

Michele Crisman, FMS
Kathy Winchester, FMS
Gwen Marshman, FMS
Edwin Walker, FMS
Sherry Pontell, FMS
Melinda Pope, FMS
Karl Foltz, FMS
Jared Martin, SSA
Brandi Erdtmann, DHS
Gregg Treml, DHS
Jenny Smith, HHS
Michele Murphy, VA
Dan Smith, PTO
Nancie Kebioh-Gray, Ed.
Eva Abeles, EPA
Alice Rice, DOD
Michael Ward, GSA
Patrice Cousins, NSF
Yong Sun, FHA
Boris Lyubovitsky, USDA
Polly Law, NRC
Bruce Henshel, Commerce
David Surti, DHS
Webster Coleman, DOL
Lisa Trumbull, GSA
Mark Siegel, AOC
Kevin Dugas, DOT
Amatie, Mona, AOC
Susan Perry, DOI
Barbara Harbell, DOE
Kim Klein, DOE
Marilyn Evans, DHS-FEMA
Judy Twitty, SSA
Leon Fleischer, SBA
Eileen Parlow, FASAB
Sam Idahosa, Treasury
Teresa Tancre, OMB
Susan Stengel, NRC


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