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U.S. Government Standard General Ledger Issues Resolution Committee (IRC) Meeting Minutes

April 30, 2009

GENERAL ITEMS:

Michele Crisman (FMS) opened the meeting and reviewed the agenda. She mentioned that Kathy Winchester (FMS) was at an offsite this week. Introductions were made. Michele said that the ESF representatives would be joining the meeting via conference line. Unfortunately, they did not.

HANDOUTS:

  • Revaluation of Exchange Stabilization Fund (ESF) Foreign Currency Draft, dated April 30, 2009

  • USSGL Account Proposals for Separating Temporary Reductions From Cancellations, dated April 30, 2009

  • Draft USSGL Board Voting Ballot #09-01, dated April 30, 2009

AGENDA ITEMS:

Revaluation of ESF Foreign Currency

Edwin Walker (FMS) reviewed the draft scenario. He mentioned that previously this scenario was reviewed at the March 26, 2009, IRC meeting. The IRC would review the scenario again today to include year 2 and address the reporting of Column 6 on the FMS 2108: Yearend Closing Statement. USSGL account 1201, "Foreign Currency Adjustment - Revaluation for the Exchange Stabilization Fund," was proposed to address the issue with the FMS 2108. Edwin noted that ESF representatives preferred not to use proposed USSGL account 1201. Also, Eileen Parlow (FASAB) questioned the use of a budgetary account because there isn't budget authority (BA). Teresa Tancre (OMB) explained that the ESF Treasury Account Fund Symbol (TAFS) 20X4444 is a unique, standalone entity unlike any other Federal entity. It is unique in that periodic increases are actually unrealized gains that are unavailable for obligation. ESF is unfunded. OMB does not want to see ESF activity in the net BA and outlays. The IRC suggested including this "uniqueness" in the background portion of the scenario. Cindy Scharf (LOC) suggested that USSGL account 4295, "Revaluation of Foreign Currency in the Exchange Stabilization Fund," should close to USSGL account 4630, "Funds Not Available for Commitment/Obligation," instead of USSGL account 4620, "Unobligated Funds Exempt From Apportionment," as indicated in transaction two on page 5 of the scenario. The scenario will be amended to show this change.

The IRC decided that USSGL account 1201 will not be established or used in this scenario. Instead, agencies should report using the previously proposed USSGL account 4295 (beginning balance "B") in Column 6 of the FMS 2108. The Statement of Net Cost on page 9 will be removed from the scenario and other recommended but minor changes will be made to the scenario before the final presentation at the May 14, 2009, USSGL Board meeting.

The IRC requested that references to the SF 133: Report on Budget Execution and Budgetary Resources (SF 133), not mention fiscal 2010 because the new fiscal 2010 SF 133 format will be significantly different from the current SF 133 format presented in the scenario. Teresa indicated that, regardless of the format, there will be a new line on the realigned SF 133 specifically for ESF related revaluations.

Separating Temporary Reductions From Cancellations (Proposed USSGL Account 4121, "Amounts Appropriated From Specific Invested TAFS Reclassified - Receivable - Cancellation"/Changes to USSGL Account 4123, "Amounts Appropriated From Specific Invested TAFS Reclassified - Receivable - Temporary Reduction/Cancellation")

Michele reviewed the proposal for new USSGL account 4121 and changes to existing USSGL account 4123. She explained that the proposed changes separate "cancellations" from "temporary reductions." As a result, the USSGL closing entries will be simplified. USSGL account 4123 will close to USSGL account 4382, "Temporary Reduction - New Budget Authority," and USSGL account 4121 will close to USSGL account 4357, "Cancellation of Appropriated Amounts Receivable From Invested Trust or Special Funds."

USSGL Board Voting Ballot #09-01

Gwen Marshman (FMS) reviewed the draft USSGL Board voting ballot handout. Gwen provided the USSGL/IRC meeting dates at which each account had been discussed so agencies could review meeting minutes for details related to each item on the ballot. She will e-mail this information to the IRC. Gwen mentioned that the final ballot will be available on the USSGL Web site before the Board meeting scheduled for May 14, 2009.

The following changes will be made to the draft ballot:

  • USSGL account 1201 will be removed (see above).

  • USSGL account 4253, "Unfilled Customer Orders With Advance - Returned as Obligations and Outlays," will replace "Returned" in the title and definition with "Refunded." Will add, "because the order was not filled," to the end of the definition.

  • USSGL account 5756, "Nonexpenditure Financing Sources Transfers-In - Capital Transfers," will remove, "where a credit to unexpended appropriations is not valid," from the definition because there is no budgetary impact in the receipt account when there are transfers-in.

  • USSGL accounts 4128, "Amounts Appropriated From Specific Invested TAFS - Transfers-In," and 4129, "Amounts Appropriated From Specific Invested TAFS - Transfers-Out," will add, "in the absence of investment authority," between "account" and "include" in the definition.

  • Teresa requested that the statement, "Use only with Office of Management and Budget approval," be removed from all USSGL account definitions. Agencies do not request approval to use any account. Teresa said that OMB's valid-reporting checks catch erroneous agency reporting, so the statement is not necessary. Gwen will remove this sentence from all USSGL account definitions that currently include it. This will be a technical change to the USSGL Accounts and Definitions and will not be included on the voting ballot.

No other ballot accounts required additional changes.

ATTENDEES:

Michele Crisman, FMS
Melinda Pope, FMS
Gwen Marshman, FMS
Edwin Walker, FMS
Karl Foltz, FMS
Jennifer Dickens, FMS
Tiffany Dillworth, FMS
Mike Plutkis, FMS/Agency Services
Sam Idahosa, Treasury
Boris Lyubovitsky, USDA
Webster Coleman, DOL
Eva Abeles, EPA
Leon Fleischer, SBA
Daniel Smith, USPTO
Susan Stengel, NRC
Yong Sun, HUD
Patrice Cousins, NSF
Maurice Gibbs, DOJ
Vernon Johnson, DOJ
Souleymane Dosso, DOJ
Jenny Smith, HHS
Cindi Scharf, LOC
Eileen Parlow, FASAB
Michele Murphy, VA
Yen Le, State
Al Buck, AID
Webster Coleman, DOL
Bruce Henshel, DOC
Bethany Williams, Energy
Carol Berg, BPD
Robert Holiday, BPD
Sam Doak, BPD
Kirstie Pottmeyer, BPD
Judy Twitty, SSA


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