Treasury Managed Accounts

Contract Disputes Receivables

The receipt account 203101, Recoveries from Federal Agencies for Settlement of Claims from Contract Disputes is one of the Treasury Managed Accounts. The account balances below have been identified by agency. The balances are to be reviewed by federal agencies and confirmed to Treasury, Financial Management Service (FMS) on a quarterly basis.

• Description
• Agency Responsibility
• Reimbursement Information
• Trading Partner Agreement Form
• Confirmation Form
• Schedule

Description:

All payments made from Judgment Fund, 20X1743, Claims for Contract Disputes, are fully reimbursable by the agency. The receivable balance of 203101 represents unreimbursed payments made from 20X1743. Whenever a new receivable is added to the balance, FMS accrues revenue for the Fiscal Year. FMS also maintains an allowance for loss on receivables balance due to the low rate of reimbursement.

Agency Responsibility:

On a quarterly basis, FMS posts the 203101 1310 receivable, 5900 revenue and 1319 allowance balances by agency to this web site. Agencies have 25 days from the end of the quarter to respond to FMS via fax at (202) 874-8372 regarding the accuracy of the amounts recorded by FMS. Confirmation forms must be completed to show what liability your agency is reporting for Contract Disputes. FMS emails formal confirmation letters for the September 30 balances that reflect what has been posted to the web site. Due to year-end time constraints, the September 30 confirmation forms are due around October 17th.

Agencies must provide support documentation (OPACs/IPACs, cancelled checks, etc.) for any changes they want made to the balances posted. The agencies can contact FMS at (202) 874-7487 to request more detailed support for the FMS balances.

Agencies with outstanding balances should provide a reimbursement schedule to FMS. This schedule should include amounts and timing of reimbursement.

Reimbursement Information:

Reimbursements should be sent via IPAC to ALC 20180002. Please use '203101' in the 'Receiver Treasury Account Symbol' field and 'COLUVRCT' (Collection to an Unavailable Receipt Account) in the 'Receiver BETC' field. The Payment ID/J number and Control/Z number of the claim must be included on the IPAC.

If you would like FMS to initiate the IPAC, please complete the Trading Partner Agreement and fax to Teresa Casswell at 202-874-8372. You must include your ALC, Treasury Account Symbol, Payment ID/J number and Control/Z number of the claim, Dollar amount, contact name and number, and any other information your agency requires.

Contract Disputes Trading Partner Agreement Form 
(76 KB)

When confirming your balance:

• Complete the Receiving Department portion of the form with your information
• Include the FMS balance provided on this web site in the Providing Agency amount block of the form
• Explain any differences between your balance and the FMS balance
• Please sign the completed form

Contract Disputes Confirmation Form 
(101 KB)

When completed, please fax the form to (202) 874-8372.

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Contract Disputes Balances

* There is an additional $253,378,084.95 in receivables related to FEHBP claims.

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