TFM Volume VI

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Volume VI is the official publication through which the Department of the Treasury's (Treasury's) Financial Management Service (FMS) issues codified instructions for depositaries outside the United States (overseas depositaries).

Section 1010—Introduction

The TFM is Treasury's official publication for financial accounting and reporting of all receipts and disbursements of the Federal Government. FMS issues the TFM to provide policies, procedures, and instructions for Federal departments and agencies, Federal Reserve Banks (FRBs), and other concerned parties to follow in carrying out their fiscal responsibilities.

Volume VI instructs and guides depositaries outside the United States, U.S. Territories, and insular possessions (overseas depositaries).

Section 1015—Authority

Title 31 U.S.C. 3303 authorizes the Secretary of the Treasury to designate depositaries of public moneys, as necessary, for transacting Government business in foreign countries and U.S. Territories and insular possessions.

Section 1020—Compliance With Executive Order 13224, Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten To Commit, or Support Terrorism

Executive Order 13224 prohibits transactions with persons who commit, threaten to commit, or support terrorism. The Department of the Treasury's Office of Foreign Assets Control (OFAC) maintains the Specially Designated Nationals (SDN) and Blocked Persons list, which provides a list of individuals and entities covered by Executive Order 13224. The SDN and Blocked Persons list also includes the additional restrictions found in the Foreign Assets Control regulations at 31 CFR Chapter V.

Agencies must not make or certify payments, or draw checks or warrants, payable to an individual or organization listed on the SDN and Blocked Persons list. Agencies should consult the SDN and Blocked Persons list at http://www.ustreas.gov/offices/enforcement/ofac/sdn/index.shtml before making payments.

Direct questions concerning Executive Order 13224 or the SDN and Blocked Persons list to OFAC. See the contact information at http://www.ustreas.gov/offices/enforcement/ofac/contacts.shtml or call 202-622-2490.

Section 1025—Types of TFM Releases

The TFM publishes several types of releases:

• Chapters (often accompanied by appendices);
  
  
• Bulletins;
  
  
• Announcements;
  
  AND
  
  
• Supplements.

1025.10—Chapters

TFM chapters:

• Are released by transmittal letters that bear the FMS Commissioner's signature;
  
  
• Cover a specific subject;
  
  
• Include a summary paragraph explaining the purpose of the chapter;
  
  AND
  
  
• Update existing procedures and information or provide new procedures and instructions based on changes to systems or applicable laws.

The first chapter of each volume describes the makeup of that volume, the procedures covered, and other included material.

Users may access TFM Volume VI chapters on the following TFM Web sites:

• By part and chapter number at http://www.fms.treas.gov/tfm/vol6/index.html;
  
  AND
  
  
• By transmittal letter number at http://www.fms.treas.gov/tfm/vol6/tl.html.

1025.10a—Transmittal Letters

Transmittal letters:

• Are sequentially numbered;
  
  
• Release new and revised chapters;
  
  
• Summarize new and/or revised material;
  
  
• Provide instructions for the addition or substitution of material;
  
  
• List regulations or published instructions that are superseded or rescinded;
  
  AND
  
  
• Bear the FMS Commissioner's signature.

See the TFM Volume VI transmittal letter Web site at http://www.fms.treas.gov/tfm/vol6/tl.html.

1025.10b—Contacts Page

Each chapter has a Contacts page that lists the responsible office's contact information. The first contact listed is the office primarily responsible for the chapter. If the chapter contains specific or technical material relating to other areas of responsibility, the Contacts page also lists sources for that information.

When making inquiries about a chapter, TFM users should refer to the chapter's Contacts page for the responsible office's contact information. They should cite the pertinent volume, part, chapter, and section number (for example, TFM Volume VI, Part 1, Chapter 2000, Section 2050).

1025.10c—Appendices

TFM chapters may include appendices. These appendices generally contain forms, instructions, regulatory material, and other information helpful in implementing chapter procedures.

1025.20—Bulletins

TFM bulletins:

• Are numbered sequentially by the fiscal year of issue (for example, TFM Volume VI, Bulletin No. 2010-01 refers to the first bulletin released in fiscal 2010);
  
  
• Have retention dates that prescribe the bulletin's anticipated retention period;
  
  
• Provide notice of immediately effective changes to instructions or requirements that, usually, are later codified into a TFM chapter;
  
  
• List superseded or rescinded material;
  
  AND
  
  
• Bear the FMS Commissioner's signature.

At the beginning of each fiscal year, FMS issues a Retention Bulletin that lists the TFM bulletins that TFM users should retain beyond the bulletins' original retention dates.

1025.20a—Inquiries

Each bulletin includes an inquiries paragraph. When making inquiries about a bulletin, TFM users should refer to the bulletin's inquiries paragraph for the responsible office's contact information. They should cite the pertinent bulletin number (for example, TFM Volume VI, Bulletin No. 2010-01).

1025.20b—Attachments

Bulletins may include attachments. These attachments generally contain forms, charts, or additional instructions.

1025.30—Announcements

TFM announcements:

• Are identified with an "A" and are numbered sequentially by the fiscal year of issue (for example, TFM Volume VI, Announcement No. A-2010-01 refers to the first announcement released in fiscal 2010);
  
  
• Convey information covering a temporary period of time or of an emergency nature, or release information regarding one-time events, such as procedures to be used during a Government shutdown or dates for reporting requirements;
  
  
• Generally are not codified into a TFM chapter;
  
  
• Include the contact information for the responsible office;
  
  AND
  
  
• Do not bear the FMS Commissioner's signature.

When making inquiries regarding an announcement, TFM users should refer to the responsible office's contact information included in each TFM announcement.

1025.40—Supplements

TFM supplements are extensions of the TFM and include detailed instructions, worksheets, and guidelines for financial reporting and accounting procedures. They provide a reference for specific subject matter and contain tables and graphics to illustrate specific data.

Supplements cover such areas as cash management, credit administration, the U.S. Government Standard General Ledger, and CA$H-LINK operating instructions. For a listing of the TFM supplements, see Appendix 1 to TFM Volume I, Part 1, Chapter 1000, at http://www.fms.treas.gov/tfm/vol1/v1p1c100.pdf.

Section 1030—Standard and Prescribed Forms

FMS is increasing its efforts to create electronic options for information submittals to and transactions with Treasury. The efforts reflect a changing business environment where electronic processes are becoming more common because of increased efficiency and convenience. These efforts also are the direct result of the Government Paperwork Elimination Act, which requires Federal agencies to provide electronic options for transactions with Government.

Treasury has developed a Web site at http://www.fms.treas.gov/forms.html that includes some of the forms produced by FMS or that support FMS products and services. All departments and agencies should use standard accounting and reporting forms and related procedures, including those prescribed by the Government Accountability Office, unless exempted by law or FMS.

Direct inquiries concerning this chapter to:

TFM Staff
U.S. Standard General Ledger Division
Accounting Systems and Standards Directorate
Governmentwide Accounting
Financial Management Service
Department of the Treasury
3700 East-West Highway, Room 213A
Washington, DC 20782
Telephone: 202-874-6121/6135

Transmittal Letter No. 6

Volume VI

To: Overseas Depositaries

1. Purpose

This transmittal letter releases revised TFM Volume VI, Part 1, Chapter 1000: Purpose and Plan of Volume VI of the Treasury Financial Manual (TFM). Volume VI is the official publication through which the Department of the Treasury's Financial Management Service issues codified instructions for depositaries outside the United States (overseas depositaries).

2. Page Changes

3. Effective Date

This transmittal letter is effective immediately.

4. Inquiries

Direct questions concerning this transmittal letter to:

TFM Staff
U.S. Standard General Ledger Division
Accounting Systems and Standards Directorate
Governmentwide Accounting
Financial Management Service
Department of the Treasury
3700 East-West Highway, Room 213A
Hyattsville, MD 20782
Telephone: 202-874-6121/6135

David A. Lebryk
Commissioner
Date: January 25, 2010