The Treasury Check Information System (TCIS)
In January 2001, the Financial Management Service (FMS) began working with the Federal Reserve Bank (FRB) of Philadelphia to assess the current Check Payment & Reconciliation (CP&R) system and explore new technologies and approaches that could modernize and improve system efficiency for the check aftermath activities.
After research and demonstrations of existing commercial off-the-shelf (COTS) check reconcilement software, workflow analysis products, and data archive approaches, FMS elected to use COTS software as the nucleus of the replacement system. To signal that the new system would enhance processing, not just continue it "as is", a new name was selected - Treasury Check Information System (TCIS).
TCIS provides FMS with an electronic office environment for check aftermath activities and it manages payment data representing over two billion check payments and three million claims over a seven-year period. It also affords FMS the opportunity to move from paper to electronic communication with the agencies, as their processes allow. The file formats that agencies use to submit or receive information from CP&R did not change with TCIS.
Agency access to TCIS was implemented June 1, 2006. Using the Integrated View (IV), component of TCIS enables Agencies to access all claim information in one system. Agencies no longer have to use SecurID Cards and dial-in to gain access. Instead TCIS is accessed in one of the two following ways:
IV is accessible through a standard web-browser, Internet Explorer 6.0 or higher, and provides:
For ease of transitioning, IV screens have a common look and feel for the screens that were part of the old system. Thus IV is intuitive and does not require training in a classroom setting.
In addition to the above capabilities, Agencies with legislative or delegated disbursing authority, referred to as Non-Treasury Disbursing Offices (NTDOs), have the ability to: 1) track the status of the files they have submitted for processing; 2) view all authorized check ranges established for their use in disbursing U.S. Treasury check payments; and 3) view all issue transmittals received and accepted by TCIS for a particular authorized range. This TCIS functionality is provided in the Transmittal Control and Disbursing Office Maintenance Subsystem (TCDOMS). TCDOMS training for NTDOs is also provided by CBT CDs.
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