Standard Reporting Format (SRF)

• Overview
• Format
• Timing
• Validation Messages
• Training

Overview

The SRF is the input file specification that agencies will be required to use to submit detailed payment and accounting data to the PIR. The SRF defines the data elements and validation rules that all Non Treasury Disbursing Offices (NTDO) must use to report issued payments and associated TAS/BETC information. The PIR will serve as the only vehicle available to NTDOs for reporting TAS/BETC information to FMS and the SRF will be the mechanism through which this occurs. Once processed and stored by the PIR, PIR will forward the required TAS/BETC information onto GWA.

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Format

Click here to access the SRF Format Version 2.0 dated 7/20/12 (261 kb)

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Timing

Agencies must submit the SRF one day after date of payment. “Date of Payment” is defined below for various methods of payment.

• Check payments – the date of payment is the issue date of the check (the date inscribed on the check).
• ACH (original and return) payments – the date of payment is the settlement date of the ACH transaction which can be found in the acknowledgement received from FedACH.
• Wire and International (ITS.gov) Payments - the date of payment is the value date specified in the payment request.

Agencies that do not submit the SRF withinone day following date of payment by 7 p.m. E.T. will have their vouchers default in the Central Accounting Reporting System (CARS) (formerly GWA) to the default TAS/BETC defined in Shared Accounting Module (SAM) for payment transactions. The agency must then reclassify the voucher in the Classification Transaction Accountability (CTA) module of CARS. The default account must be cleared by the third workday after month-end or it will negatively impact the quarterly scorecard that is sent to the agency’s CFO.

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Validation Messages

Files containing check payments will be processed by both PIR and the Treasury Check Information System (TCIS). Validation messages will come from TCDOMs for TCIS errors and PIR for PIR errors.

Files containing ACH, Wire and International Payments will be processed only by PIR. All validation messages for these files will be sent to agencies directly from PIR.

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Training

The PIR Agency Outreach Team is available for individualized NTDO training. Please send an email to PIR.Agency.Outreach@fms.treas.gov.

PIR SRF Transition Plan: The transition plan is a tool designed to assist agencies with their planning to become CARS reporters.

PIR SRF Checklist: The PIR Checklist is a tool designed to use along with the transition plan.

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