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Current OTCnet Users

This page includes helpful information and resources for Agencies and Financial Institutions currently using OTCnet.


Preparing for OTCnet Batch Archiving

To prepare for OTCnet Batch Archiving, the OTCnet Team recommends that you clean-up outstanding batches in OTCnet. Outstanding batches are all batches in OTCnet that have not been approved and sent for settlement. To clean-up batches, please:

  1. Review any outstanding batches that have not been approved
  2. Void and deactivate or review and approve any outstanding batches, regardless of their status such as Open or Closed
    Note: For the purpose of this maintenance activity, these batches should not be reactivated once they are deactivated.

Once the batches are archived, users cannot change the batch status or modify checks within the batch. For additional instructions on the following topics, please refer to:


OTCnet Hardware Ordering Overview

Hardware

In order to collect check images and information using the OTCnet Check Capture module, your location will need to use a check scanner for each PC on which you will be using OTCnet. There are two types of scanners: a single check scanner and a batch scanner.

For more information on OTCnet compatible scanners, please refer to the OTCnet System Requirements PDF file document and the OTCnet Check Scanner Overview PDF file document.

Hardware Ordering Instructions

You have two options for purchasing hardware:

Option 1: Use your agency purchase card to purchase the hardware directly from a vendor. Currently, we offer three models of check scanners.

Option 2: Complete an Interagency Agreement (IAA) form to transfer funding for hardware from your agency to Fiscal Service, and have the Treasury OTC Deployment Team purchase the hardware on your behalf. Submit the completed IAA form to FMS.OTCDeployment@citi.com.

Additional Information

To learn more about OTCnet hardware, or for assistance with ordering, please e-mail or call the Deployment Team at (703) 377-5586 or e-mail FMS.OTCDeployment@citi.com.

You may also choose to contact the following Vendor points of contact (POCs), below, for assistance with hardware orders. For RDM scanner information, please contact:

Stacy Carson
RDM Corporation
(800) 567-6227/345 Toll Free
(519) 746-8483/345 Phone
SCarson@rdmcorp.com

For Panini information, please contact:

Birch Harrison
Bankers Exchange
1-888-749-6396 x22
birch.harrison@bankersx.com


Holiday Information

The following links provide information on how deposit tickets will be affected during Public Holidays. The Holiday links below are .PDF files.

For more information, please contact FMS.OTCChannel@citi.com.


Legal Notices

System of Records Notice (SORN)

The System of Records Notice (SORN) is part of the Combined Federal Register (CFR) - System of Records Notice (SORN)PDF file. The Notice must be provided in a clear and conspicuous manner.

OTCnet Program Check Capture Legal Notices

The OTCnet Program offers agencies the opportunity to expedite the settlement of collections by participating in the OTCnet check capture process. Under this process, source documents, e.g., checks, received by the participating agency by mail, at the point-of-purchase, or other locations, are converted to Automated Clearing House (ACH) debit entries, or processed as substitute checks (Check 21).

Federal government ACH entries are governed by 31 C.F.R. Part 210, which incorporates the 2007 ACH Rules published by The Electronic Payments Association (NACHA), with certain exceptions. Under Part 210, checks can only be converted to ACH debit entries if the agency customer submitting the check for payment (the "recipient" in ACH terms) has been provided the requisite notice. Proper notice ensures that the "recipient" has authorized the ACH transaction, as required. To ensure proper authorization, agencies participating in the OTCnet check capture process, must provide agency customers the following Notices:

  • Notice Required on Billing Statements. When the payor can submit a check payment to the agency by mail, or to an unstaffed agency location (e.g., agency dropbox), the following Notice must be added to agency billing statements that generate the submission of check payments: Notice Required on Billing StatementsPDF file. The Notice must be provided in a clear and conspicuous manner.

  • Notice Required at Point-of-Purchase. When the agency customer presents a check to the agency at a staffed point-of-sale location where the check is scanned by the agency representative (and the original check is returned to the customer), the following Notice must be posted by the agency at the location in a prominent and conspicuous manner, and the agency must provide the customer with a copy of the Notice at the time of the transaction: Notice Required at Point-of-PurchasePDF file.

  • Notice Required for Back Office Conversion Entries. When the agency accepts a check from an agency customer at a location where the check is not scanned in front of the customer (i.e., the check is scanned by the agency in a back office, and not returned to the customer), the following Notice must be posted by the agency in a prominent and conspicuous manner at the location where the check is accepted, and the agency must provide the customer with a copy of the Notice at the time of the transaction. Notice Required for Back Office Conversion EntriesPDF file.


Information for Financial Institutions

Attention Financial Institutions: Nearly all Federal Programs Agencies (FPA) have converted to using the OTCnet application. However, in the event that a FPA attempts to make a deposit at your location that is not converted to OTCnet; please provide that agency point of contact this flyer: Financial Institution Flyer.

This flyer will provide the agency point of contact all the necessary information to get that agency converted to the OTCnet application. Your assistance with this matter is greatly appreciated.

For more information, please contact FMS.OTCChannel@citi.com.


   Last Updated:  March 31, 2015