IPP is a secure online platform outside federal agencies' core financial systems that centralizes all invoice transaction data and documents in one place. IPP more efficiently manages government invoicing from purchase order (PO) through payment notification. IPP offers five modules federal agencies can adopt together, alone or in phases to achieve more effective invoice processing.
Electronic Purchase Orders: IPP uploads POs from an agency’s business system, notifies vendors when posting a new PO and gives vendors online access to POs, resulting in greater visibility into all transaction data and documents associated with a PO.
Electronic Invoices: IPP gives vendors multiple ways to submit invoices, such as by pre-populating invoices with data from POs within the system, creating invoices online without a PO or using electronic file submission. IPP then screens vendor invoices against agency business rules, automatically flagging any areas that do not comply for vendors to correct.
Automated Workflow: PP automates and supports a sophisticated invoice approval process by offering multiple approval steps and options to delegate, reassign or escalate an invoice if it is not processed promptly.
Payment Notification Service: Vendors can go online to check payment status, or choose to receive e-mails with a simple notification of payment or detailed remittance information. This service reduces payment status inquiries and enables vendors to more easily manage their receivables and match payments to specific invoices.
Intra-Governmental Buy/Sell Transactions: IPP supports more efficient buy/sell transactions between federal agencies by ensuring consistent communication between trading partners and providing visibility into each stage of the transaction.