ENTITLEMENT - RECERTIFIED BEFORE STATUS (NRA)
The payee reported nonreceipt, loss, theft, destruction or mutilation of the check, and if the check was reported lost or stolen, it was not endorsed. The payee is entitled to the proceeds. The agency has decided that a recertified payment will be authorized before the status of the original check is know. If the agency is not immediately recertifying, stop reason code D is appropriate.
B (Reserved)
ENTITLEMENT - COURTESY DISBURSEMENTS (BEFORE STATUS) (BATCH)
Code used by VA / OPM / SSA-SSI / RRB
C (Reserved)
ENTITLEMENT - COURTESY DISBURSEMENTS
(AFTER STATUS) (BATCH) Code used by VA / OPM/ SSA-SSI /RRB
D
ENTITLEMENT - RECERTIFIED AFTER STATUS The same conditions apply as for Recertified (see A above) except the agency prefers to recertify the payment after it has been advised of the status of the original payment, or after receiving credit from Treasury on the outstanding check. A recertified check is not issued until the status of the original check has been determined.
E
NONENTITLEMENT - DECEASED The payee died before the check was issued, and the payee's estate is not entitled to the proceeds of the check. As in nonentitlement situations (F below), the administrative agency will attempt to find out what disposition was made of the check. The agency will warn the representative of the payee's estate that the check must be returned to the agency or the disbursing activity for proper disposition if it is in the possession of the estate or later comes into such possession. The check must not be negotiated.
F
NONENTITLEMENT The payee is not entitled to all or part of the proceeds of the check. The agency should attempt to find out what disposition was made of the check. It should warn the payee that the check must be returned to the agency or disbursing activity for proper disposition if it is in the payee's possession or later comes into such possession. The check must not be negotiated. A check (the proceeds of which are not due) that has pieces missing, large enough to be negotiated or that could constitute a claim for a replacement, must be canceled by an SF-1184.
G
ENTITLEMENT - LOST/STOLEN AFTER ENDORSEMENT The payee reported the check was endorsed and then lost or stolen. The payee is entitled to the proceeds, and the agency will recertify any second payment after the status of the original payment is determined. Note: Checks endorsed in blank or restrictively endorsed are payable to the bearer. If an agency decides to recertify a second payment when the status of the original check indicates paid, it does so at its' own risk. Treasury may not be able to recover the proceeds of the original payment from a financial institution.
K
PHOTOCOPY Photocopy of check required for administrative purposes of the Federal Program Agency (FPA) or for the Office of Inspector General (OIG).
L
CERTIFIED PHOTOCOPY Validates authenticity of the check and is used when a photocopy will not satisfy legal requirements.
M
STATUS - NO PHOTOCOPY Payment status of a check required for administrative purposes for the Federal Program Agency (FPA). This code is also used for obtaining status of four (4) digit symbol checks dated prior to October 1, 1989.
SPECIAL NOTE:
Please do not use the prior Stop Reason Codes S,T,U,X and Y.
For Stop Reason Codes S, T, and U, please use the "E" ( Deceased ) Stop Reason Code.
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