Card Acquiring Service

Forms and Operating Rules and Regulations

Agency Participation Agreement (APA)

The Agency will establish a processing relationship for the Card Acquiring Service by completing and submitting the Agency Participation Agreement (APA) to FMS for approval. The completed agreement should be returned by e-mail to: CardAcquiringService@fms.treas.gov.

APA Form (44kb DOC)

FMS Card Processing Rules and Regulations

The Agency will use the FMS Card Processing Rules and Regulations as a guide when processing Credit and Debit Card transactions.

Rules and Regulations (79.7kb PDF)

Limitations on Credit and Debit Card Collection Transactions

Please reference the following Treasury Financial Manual (TFM) Announcement:

http://fms.treas.gov/tfm/vol1/a-12-02.html

Receipt Truncation Requirements
Federal law prohibits printing more than the last four digits of a card number on a cardholder’s receipt. Failure to adhere to this law may result in statutory fines or penalties. Agencies are also prohibited from printing the card expiration date on the receipt. Both of these prohibitions apply to any cardholder receipt -- in other words, the cardholder's receipt should not contain the expiration date nor should it contain more than the last four digits of the Card number. Digits should be truncated using appropriate hash marks such as ‘x’ or ‘*’, not by zeros. In addition, agencies should establish a plan to truncate this data on merchant copies of receipts as well. The truncation of merchant receipts is required by some states and is an industry best practice. Agencies may be subject to Network fines and/or statutory penalties for failure to comply with truncation requirements.

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